> TL;DR: Use pricing tiers for multiple price options (Early Bird, Regular, etc.). Set "Applicable To" to control who should pay and be tracked. Use "Public" visibility for events open to everyone, "Members Only" for internal dues.
Pricing Tiers
Pricing tiers let you offer multiple price options within a single fee.
When to Use Multiple Tiers
| Scenario | Example Tiers |
|---|---|
| Early bird pricing | Early Bird $15, Regular $20, Late $25 |
| Membership levels | Basic $10, Standard $25, Premium $50 |
| Discounted rates | Student $15, Alumni $25, General $35 |
| Size options | Small $35, Medium $35, Large $35, XL $38 |
Creating Multiple Tiers
> Tip: Put your recommended tier first - it will be pre-selected for members.
Tier Naming
| Good | Avoid |
|---|---|
| Early Bird | Tier 1 |
| Student Rate | Cheap |
| Premium | Option B |
| Family (2 tickets) | 2x |
Open Amount Fees
For donations or flexible pricing, enable Open Amount:
- Members can enter any amount
- You can set a minimum
- Standard tiers become optional suggestions
| Setting | Value |
|---|---|
| Open Amount | Enabled |
| Minimum | $5.00 |
| Suggested Tiers | $25, $50, $100, $250 |
Visibility Settings
Controls who can see your fee.
Public
Who sees it: Anyone, including non-members Best for:- Event registrations open to everyone
- Fundraising campaigns
- Merchandise available to all
- Guest payments
- Appears on your club's public payment page
- No login required
- Guests can pay with just name and email
Members Only
Who sees it: Only logged-in club members Best for:- Internal membership dues
- Member-exclusive events
- Confidential fees
- Only visible when logged in as a member
- Payments linked to member profiles
Applicable To Settings
This setting controls dues tracking - creating records for each member who should pay.
Comparison
| Setting | Creates Dues? | Tracks Unpaid? | Best For |
|---|---|---|---|
| All Members | Yes | Yes | Organization-wide fees |
| Active Only | Yes | Yes | Current semester dues |
| Specific Tags | Yes | Yes | Committee or group fees |
| Voluntary | No | No | Donations, optional payments |
All Members
Creates a due for every current member. Use for fees everyone must pay.
Active Members Only
Creates dues only for members with "Active" status. Excludes alumni, inactive, and honorary members.
Members with Specific Tags
Creates dues only for members with selected tags. Great for:
- Committee-specific fees
- Regional chapter dues
- Role-based requirements
Voluntary (No Tracking)
No dues are created. Payments accepted from anyone based on visibility. Use for:
- Donations
- Optional purchases
- Fees where you don't need to track who "should" pay
Due Date
Set when payment is expected.
What It Does
- Displays deadline on fee cards
- Enables overdue tracking after the date
- Helps prioritize collection
When to Skip
Leave empty for:
- Ongoing donations
- Merchandise with no deadline
- Flexible payment schedules
Guest Limits
For public fees, control how many guests each member can bring.
Setting Guest Limits
How It Works
When a member submits a guest payment, the system checks their count. If at the limit, the payment is blocked.
Configuration Examples
Semester Dues
| Setting | Value | Why |
|---|---|---|
| Visibility | Members Only | Only members need to see |
| Applicable To | Active Members Only | Alumni don't pay |
| Due Date | September 30 | Semester deadline |
| Tiers | Standard: $25 | Single price |
Public Event with Early Bird
| Setting | Value | Why |
|---|---|---|
| Visibility | Public | Open to everyone |
| Applicable To | Voluntary | Not tracking who "should" attend |
| Due Date | October 15 | Registration deadline |
| Tiers | Early Bird: $50, Regular: $75, Day-Of: $100 | Reward early registration |
| Guest Limit | 3 | Each member can bring 3 guests |
Committee Assessment
| Setting | Value | Why |
|---|---|---|
| Visibility | Members Only | Internal fee |
| Applicable To | Tagged (Leadership) | Only leadership pays |
| Due Date | January 15 | Committee deadline |
| Tiers | Standard: $50 | Single price |
Donation Campaign
| Setting | Value | Why |
|---|---|---|
| Visibility | Public | Anyone can donate |
| Applicable To | Voluntary | No one "has to" donate |
| Due Date | None | Ongoing |
| Open Amount | Enabled, min $5 | Flexible giving |
Changing Settings After Creation
Safe to Change Anytime
- Name and description
- Visibility
- Due date
- Guest limit
- Pricing tiers
Changes That Need Care
Applicable To: Changing this won't automatically add or remove existing dues. You'll need to:- Manually assign new members who should have dues
- Cancel dues for members who shouldn't
Common Questions
Can members change their tier after paying?
They'd need to submit a new payment. As admin, you can record a payment with the correct tier.
Can tiers have different due dates?
No. The due date applies to the entire fee. For different deadlines, create separate fees.
How do I track which tier was paid?
The tier name is recorded with each payment. You can see it in payment details and collection stats.
What if I need to refund a tier difference?
Handle refunds outside the system (through your payment provider), then adjust records as needed.