> TL;DR: Members view fees on your club's payment page, send money through Zelle/Venmo/PayPal, then submit proof (screenshot). Admins verify the payment. Guests can pay public fees with just their name and email.

How Payments Work

View fee on payment page

Send money using club's payment methods (Zelle, Venmo, etc.)

Submit proof (screenshot of confirmation)

Wait for verification (admin reviews and approves)

For Members

Submitting a Payment

Go to your club's payment page

Click on the fee you want to pay

Select a pricing tier (if multiple options)

View available payment methods

Make the payment using Zelle, Venmo, PayPal, etc.

Return and click Pay Now

Upload proof (screenshot of confirmation)

Submit

> Important: Make the external payment BEFORE submitting. Don't submit proof until money is actually sent.

What Makes Good Proof

Include screenshots showing:

• Payment amount
• Recipient (matches club's account)
• Confirmation that it was sent
• Your name or account as sender

Good examples:

• Zelle confirmation screen showing "Payment Sent"
• Venmo payment receipt
• Bank statement showing the debit
• PayPal receipt

Payment Status

Badge	Meaning
No badge	Haven't paid yet
Pending	Submitted, waiting for admin
Paid	Approved and complete
Partial	Paid some, balance remaining
Rejected	Declined (check reason)

If Your Payment is Rejected

Read the rejection reason

Check if payment actually went through

If payment failed, resend correctly

If payment succeeded, get clearer proof

Resubmit

Paying Multiple Fees

Each fee requires a separate submission. If you want to combine payments, contact your admin.

For Guests

Guests are non-members who pay for public fees (events, donations, etc.).

How Guests Pay

Go to the club's public payment page (no login needed)

Select the fee

Enter your information:

• Name (required)
• Email (required)
• Phone (optional)

4. View payment methods

Make the payment

Submit proof

Wait for admin verification

Checking Your Status

Return to the payment page using the same email address to see your payment status.

Guest vs Member

Feature	Guest	Member
Account required	No	Yes
Can see	Public fees only	All applicable fees
Tracking	By email	Linked to profile

Setting Up Payment Methods (Admins)

Supported Types

Type	Example
Zelle	zelle@clubemail.com
PayPal	paypal.me/clubname
Venmo	@ClubTreasurer
Cash App	$ClubTreasury
Bank Transfer	Account & routing numbers
Check	"Payable to Club Name"
Cash	"At club meetings"
Other	Cryptocurrency, etc.

Adding a Payment Method

Go to Finance → Payment Methods

Click Add Payment Method

Select the type

Enter details:

• Name - Display name
• Account Info - Email, username, or link
• Instructions - How to send payment

5. Optionally upload a QR code

Save

Writing Good Instructions

Include:

• What to enter (email, username)
• What to include in memo/note
• What to do after sending

Example for Zelle:

> "Send to treasurer@clubname.org using Zelle. Include your full name in the memo. After sending, return here and submit your confirmation screenshot."

QR Codes

Upload QR codes for mobile-friendly payments:

Generate QR from your payment app (Venmo, Cash App, etc.)

Click Upload QR Code

Members can scan directly from their phones

Managing Methods

• Reorder: Drag to change display order
• Disable: Toggle off to hide temporarily
• Delete: Remove completely

Recommended Setup

For most clubs:

Zelle - Most common, no fees

Venmo or Cash App - Popular with students

PayPal - International-friendly

For formal organizations:

Check - For formal payments

Bank Transfer - For large amounts

One digital option for convenience

Payment Tips

For Members

• Double-check you're sending to the right account
• Send the exact amount shown
• Include your name in the memo/note
• Screenshot immediately after payment
• Keep your receipts

For Admins

• Verify payments regularly (don't let queue build up)
• Use clear payment method instructions
• Include QR codes when possible
• Put your preferred method first in the list

Common Questions

Can I pay more than required?

For open-amount fees, yes. For fixed-price fees, contact your admin.

What if I sent the wrong amount?

Contact your club admin. They can verify partial payments or guide you on the difference.

How long does verification take?

Depends on your club's admins. Usually 24-48 hours.

What payment apps have no fees?

Zelle, Venmo (personal), and Cash App (personal) typically have no fees for person-to-person payments.

Can members pay any method for any fee?

Yes, all active payment methods are available for all fees.

Should we use personal or club accounts?

We recommend dedicated club/treasurer accounts when possible. This separates personal finances and makes leadership transitions easier.

Related Topics

• Getting Started
• Admin: Processing Payments
• Troubleshooting