Guest Status
Unlike members who have explicit membership statuses, guests have implied states based on their record data.
Guest States
Active (Default)
Most guests are in an "active" state - they exist in your guest list and can have payments recorded against them.
- Visible in the guest list
- Can record payments
- Can be edited or deleted
- Can be merged with a member
Merged
When a guest becomes a member, you can link their guest record to the member's user account. This is shown with a Merged badge on the guest detail page.
What happens when merged:- Payment history is associated with the member
- Guest record is preserved for historical reference
- Guest shows who they were merged with
- Guest can no longer be merged again
See Merging Guests for the full process.
Deleted
Deleting a guest performs a "soft delete" - the guest is removed from the list but the record is preserved.
Why soft delete?- Payment history is maintained for financial records
- Can be restored if deleted by mistake
- Maintains data integrity for reporting
Visual Indicators
| State | What You'll See |
|---|---|
| Active | No special badge, appears in guest list |
| Merged | Blue Merged badge on detail page, shows linked member |
| Deleted | Does not appear in guest list |
State Transitions
``
Active ──────► Merged (via Merge action)
│
└────────► Deleted (via Delete action)
``- Active → Merged: One-way, permanent link to a member
- Active → Deleted: Guest is removed from active list
- Merged → Deleted: Merged guests can also be deleted
Important Notes
- Guests don't have statuses like "Active" or "Inactive" that you can manually set
- The guest's state is determined by system actions (merge, delete)
- Merging is permanent and cannot be undone
- Deleting preserves payment history
Related Topics
- Merging Guests - Link guests to members
- Managing Guests - Edit and delete guests